District Grants 2025-26

IMPORTANT UPDATE 1 July 2025:

DISTRICT 7230 WILL FUND ALL APPROVED GRANTS IN ADVANCE,

NOT AS A REIMBURSEMENT.

The District intends to disburse all grant funds in advance.
Project Progress Report must be uploaded by 15 February 2026.
Final Report and Project receipts must be uploaded into the Documents Section of your grant application on the matchinggrants.org website by 30 May 2026.

GET READY! The deadline to complete your District Matching Grant project and submit your Final Report and supporting documents is 30 May 2026.

REMEMBER:

Clubs must complete projects, submit a signed Final Report, (download from the link under Required Forms and upload to matchinggrants.org), document all project expenditures consistent with the project budget, and upload all required documents on matchinggrants.org on or before 30 May 2026.
Please ensure that all project expenditure receipts are dated on or after 5 October 2025.
If the Sub-Committee determines that the project will not be completed within the approved budget and timetable, the grant may be revised or rescinded.
Clubs must retain all project documentation for a minimum of five years.
Your Club's July 2025 RI and District invoices MUST be paid in full to receive your Funding Check.
After a review of the above documents, the District intends to disburse all grant funds upon Grant Approval.

If for any reason you have questions about completing the process, please feel free to contact the Foundation Grants Sub-Committee, as we are here to help you achieve your goals to serve the community.

The 2025-26 District Grant Cycle is in progress. Please carefully review the following guidelines, as some of the requirements and procedures may have changed.

Rotaract Clubs may now apply for District Grants independently.

Getting Started

Project must fall under one of the 7 Areas of Focus:
- Peacebuilding & Conflict Prevention;
- Water, Sanitation & Hygiene;
- Basic Education & Literacy;
- Disease Prevention & Treatment;
- Maternal & Child Health;
- Community Economic Development, or
- Supporting the Environment

Grant funds cannot be used for:
- Funding existing projects
- Salaries, stipends or any periodic payments
- Capital construction or major renovations
- Operating expenses of an organization.

Clubs must complete this checklist before applying:
- Your Club President, or the Club Rotary Foundation Chair, or any member designated by your President must have attended the District Grant Management Seminar either on Tuesday 29 July 2025 @ 7pm OR on Saturday, 2 August 2025 @ 10am. AND
- Your Club must have entered 13 goals for 2025-26 on Rotary Club Central, AND
- Your Club must have entered the names of your Club President, Secretary, Treasurer, Club Rotary Foundation Chair, and Club Membership Chair in the Club Executives Section of your Club on the District 7230 website, AND
- Your Club must be in compliance with Rotary Public Image guidelines on your publicity materials, AND
- Your Club must have paid the RI and District July 2025 invoices in full, AND
- Your Club must not have any overdue reports for Global or prior-year District Grants.

Grant total budget can be from $500 minimum to no maximum. However, the maximum matching District grant will be $2,000. Your Club may receive less than the amount you requested, depending on the total amount of District Grants funds available and the number of grant applications received.

Clubs can submit more than one application, but they will only be considered if there are any funds remaining for allocation.

Joint grants with other District 7230 clubs are allowed in special cases. Contact Grants Sub-Committee Chair Julia Bashta for details.

If your grant-funded project will take place outside the USA, special requirements apply. Please contact the Grants Sub-Committee for more details.

How to Submit a Grant Application

Do Not Submit Application Unless Club Is “Grant Certified”

The total amount in District grants available to Clubs for 2025-26 is approximately $35,000.

All grant applications must be submitted at www.matchinggrants.org. See How To guide on right sidebar

Complete the online application & immediately upload the duly signed Memorandum of Understanding (MoU). Your Application will be virus-checked and will be published. The status will change to "Published". Next, the system will initiate an e-signature process by which you, your Club President, and your Club Rotary Foundation Chair, each will get an email with a link and a 4-digit code. Click on the link then enter your 4-digit code to e-sign your Project. Once everyone has signed, the project status will change to "Signed." At this stage, if you have uploaded your signed MoU, your project will move to the Review Committee's inbox. YOUR PROJECT WILL NOT BE CONSIDERED UNTIL THE SIGNED MOU IS UPLOADED AND THE E-SIGNATURE PROCESS IS COMPLETED

Complete and upload the Financial Management Plan template.

The deadline to complete all of the above is 7 September, 2025/16 November, 2025 (first round/second round).

Clubs will be notified about the status of their grant application by 5 October, 2025/30 November, 2025 (first round/second round).

Project deadline is 30 May, 2026 (this includes receipts & Final Report).

In evaluating grant applications, the District Grants Subcommittee will consider the number of people benefitting from the project, the number of club members involved with the project & whether the project can be completed by 30 May 2026.

How to Proceed with Your Approved Grant

Clubs must obtain written approval from the District Grants Subcommittee for any proposed changes to the approved project description or budget.

Clubs must document all project expenditures consistent with the project budget.

Clubs must upload all project documentation to matchinggrants,org under their project.

Clubs must retain all project documentation for a minimum of five years.

If the District Grants Subcommittee determines that the project will not be completed within the approved budget & timetable, the grant may be revised or rescinded.